10.1. We are committed to responsible data management and subscribe to the principles of the data protection legislation in the UK. We are committed to maintaining the privacy of our users and maintaining the security of any personal information received from the participant. If the participant registers for any of the Services they will be asked to provide certain personal information. The information provided by the participant is not available for sale to third parties. The information is used solely for the purposes of the Prize and for the purposes of notifying the participant of changes or updates to the Website/Services.
10.2. In the member's admin area, where stated, the name and country of residence of each participant will be posted within the Website.
Marketing tools that are used now on the site:
- Twitter Advertise
- Google Analytics
The data we collect/store from the application form:
- First Name / Middle Name / Last Name
- Date of Birth
- Country of Birth
- Country of Residence
- City of Residence
- Information about artworks
Groups of people who have access to personal information:
- Internal PAC team
- External PAC team
- Technical contractors
- Selection Committee
- Marketing Agency (for data from marketing tools)
10. 3. All information you provide to us for our use is stored on our secure servers, which are located within the UK and the European Economic Area (EEA).
10.4. We do not retain personal data in an identifiable format for longer than is necessary. Typically, we will retain your data for 4 years. The only exception to this is when you exercise your right to have the data erased (where it applies).
10.5. You have various rights in relation to your personal data under data protection legislation. In relation to certain rights, we may ask you for information to confirm your identity and, where applicable, to help us to search for your personal data. Except in rare cases, we will respond to you within 30 days from either (i) the date that we have confirmed your identity; or (ii) where we do not need to do this because we already have this information, from the date we received your request.
10.6. You have the right to ask for a copy of the data that we hold about you by emailing us at [email protected]
We may not provide you with a copy of your personal data in certain circumstances, but we will explain why we are unable to provide the data.
10.7. If you change your name or address/email address, or you discover that any of the other data we hold is inaccurate or out of date, please contact us at [email protected]
10.8. You may withdraw your consent for that specific processing at any time by emailing [email protected]
with the subject of your email being 'Withdrawal of consent'. If you withdraw your consent, we will no longer process your personal data for the purpose or purposes you originally agreed to. Our use of your personal data before you withdraw your consent is still lawful.
10.9. In certain circumstances, you may ask for your personal data to be removed from our systems by emailing us at [email protected]
Provided we do not have any continuing lawful basis to continue processing or holding your personal data, we will make reasonable efforts to comply with your request.
10.10. You will only receive communications and newsletters from us if you indicate to us a preference ('opt in') to do so. You will receive an email from us at intervals of no less than two years where you will be asked to re-confirm your consent to receiving such communications and newsletters. We will never share your information with third party partners for their own marketing uses, although we may use service providers to assist us with production of our own communications, newsletters and marketing.